Privacy Notice

Lincolnshire Rewilding Group is committed to protecting your personal data and respecting your privacy. This privacy notice explains what information we collect, how we use it, and the choices you have when you engage with us through our website, newsletters, events, meetings, surveys, and other activities.

Who We Are

Lincolnshire Rewilding Group is a community organisation that promotes rewilding, nature recovery, and environmental awareness across Lincolnshire.

If you have any questions about this privacy notice or the way we handle your personal information, please contact us at:

Email: info@rewildinglincolnshire.co.uk

What Personal Data We Collect

Depending on how you interact with us, we may collect:

  • Name, email address, telephone number and postal or location information
  • Member account, profile, membership and community-post information
  • Event booking details, attendance, access requirements and information you choose to provide
  • Land, habitat, project, survey, feedback and correspondence records
  • Payment amount, status and limited Stripe transaction references (never a complete card number)
  • Temporary technical and security information such as an IP address, browser type and activity record
  • Photographs or video images taken at our events or activities

We aim to collect only the information we need for our activities.

We may need to collect special category data, for example about your health, to help consider any access arrangements or adjustments if you are taking part in any of our activities. This data will be treated in confidence and access restricted to the minimum people necessary.

How We Use Your Personal Data

We may use your personal data to:

  • Send newsletters and updates about our activities
  • Respond to enquiries
  • Organise and manage events, meetings, and volunteer activities
  • Conduct surveys and gather feedback
  • Maintain attendance records where appropriate
  • Promote our work through our website, social media, newsletters, and other publications
  • Improve our services and communications
  • Comply with any legal obligations

We will only use your information where we have a lawful basis to do so, such as your consent, our legitimate interests as a community group, or where required by law.

Newsletters and Email Updates

If you sign up to receive newsletters or updates, we will use your contact details to send information about:

  • Events and activities
  • Conservation and rewilding projects
  • Volunteering opportunities
  • News and developments relating to the group

You can unsubscribe at any time by following the instructions in our emails or by contacting us.

Events, Meetings and Surveys

When you register for an event, meeting, or survey, we collect the information needed to manage your participation, payment, access and safety. Access or health notes are normally removed 30 days after the event and your last update; booking contact details are normally removed after 90 days unless a refund, dispute, safeguarding matter or legal obligation requires longer.

Survey responses may be analysed to help inform our activities and decision-making. Where possible, results will be reported in an anonymous or aggregated form.

Photography and Publicity

Photographs and videos may be taken at events and activities organised or attended by Lincolnshire Rewilding Group.

These images may be used for:

  • Our website
  • Social media channels
  • Newsletters
  • Reports and promotional materials

Where practical, we will make attendees aware when photography is taking place.

If you do not wish to be photographed or featured in publicity materials, please let us know and we will make reasonable efforts to respect your wishes.

We rely on legitimate interests for the photographs we take, unless the photograph is a close-up or intended to specifically identify someone, whereby we will ask for consent.

Land Ownership Information

As part of our work to promote rewilding, habitat restoration and nature recovery across Lincolnshire, Lincolnshire Rewilding Group will collect and maintain information about land ownership and land management.

We hold this information to:

  • Identify landowners and land managers who may have an interest in rewilding, conservation or nature recovery initiatives
  • Understand patterns of land ownership that may be relevant to environmental projects and partnerships
  • Communicate with landowners about opportunities, events, funding, training, surveys or projects that align with our aims and objectives
  • Develop and support rewilding and habitat restoration projects across Lincolnshire
  • Maintain records of previous enquiries, discussions and participation in our activities

The information we hold may include:

  • Landowner names
  • Contact details, such as postal addresses, email addresses and telephone numbers
  • Details of land ownership, land management or land parcels
  • Correspondence and records of engagement with landowners

We obtain this information from a variety of sources, including:

  • Information provided directly by landowners or their representatives
  • HM Land Registry records and other publicly available land ownership records
  • Publicly available websites, publications and directories
  • Information provided through meetings, surveys, events and enquiries
  • Information shared by partner organisations where this is lawful and appropriate

We will only collect and use information that is relevant to our environmental and conservation activities and will take reasonable steps to ensure the information we hold is accurate and up to date.

Where we process personal information relating to landowners, we do so on the basis of our legitimate interests in furthering the aims of Lincolnshire Rewilding Group and supporting environmental conservation, nature recovery and rewilding initiatives.

We recognise the rights of individuals and will consider any request to update, restrict or remove personal information in accordance with applicable data protection legislation.

Sharing Your Personal Data

We do not sell your personal data.

We share only the information needed with service providers that help us operate the website, send transactional email, take payments or run events. Those providers must use it only for the agreed purpose and protect it appropriately.

We may also disclose information where required by law.

Payment and Email Providers

Stripe hosts secure Checkout and receives the payment, account, transaction and fraud-prevention information needed to authorise and manage a payment. Stripe returns the result and limited transaction references to us; we do not receive or store your complete card number. For failed or abandoned payments we remove local contact details and Checkout links after 90 days; for completed payments we do so after 395 days. Core amount, date, status and limited accounting or dispute references are normally deleted by seven years. A minimal payment link may remain longer while an active membership or recurring-payment relationship still requires it, then is removed when that relationship and any legal retention period end. Stripe may retain information for its own legal and regulatory duties. Brevo receives the recipient address and message content when it sends account-verification, password-reset or event-status email. Its authenticated callback reports acceptance, delivery, deferral, bounce, block, spam or unsubscribe events. Newsletter unsubscribe and spam callbacks are applied only to campaigns carrying our dedicated newsletter tag. Resolved local delivery-health records are removed after 90 days; an unresolved or unrecorded provider acceptance remains flagged until it is delivered or explicitly reviewed. Brevo's own message and event records follow our account settings and its legal obligations. You can contact us about a provider-related access or erasure request. Stripe and Brevo may process information outside the UK using recognised contractual or legal safeguards described in their published privacy information.

How Long We Keep Information

We keep personal data only for as long as necessary. Our normal website retention periods are:

  • General enquiries and first-party website analytics: 90 days, unless you asked for continuing email updates
  • Newsletter contact and consent: while subscribed; after withdrawal we keep only the email address, consent context, status and relevant dates needed to honour the opt-out
  • Member account and profile data: while the account or membership is active; after it becomes inactive, data is erased or anonymised when support, membership, accounting and legal needs have ended. Community posts, comments and member-uploaded media remain while published and useful to the community, and are removed or anonymised when the account is deleted or the material is withdrawn or moderated
  • Landowner, land and project enquiries: 90 days after the last recorded follow-up; staff can place a documented hold where an active project, safeguarding concern, legal claim or statutory record-keeping need requires longer. Photographs and video remain only while their stated publication or record purpose continues, and are reviewed for removal after a consent withdrawal, objection or removal request
  • Event access or health notes: 30 days after the event and last update; booking contact details: 90 days; non-identifying free-event attendance totals: up to 12 months; paid-event accounting totals: normally up to seven years
  • Failed or abandoned payment contact details and Checkout links: 90 days; completed-payment contact details: 395 days; core amount, date, status and limited provider references: normally up to seven years, subject to an active membership/recurring-payment need or a documented hold
  • Raw network identifiers used for security: up to 30 days; rotated technical logs and resolved local email-delivery status: up to 90 days; operational activity records: up to 12 months; retention-hold audit history: seven years after the later of a hold change and its scheduled expiry; unresolved payment incidents remain until reconciled or the seven-year payment-record limit, whichever comes first, while unresolved email incidents remain flagged until delivered or explicitly reviewed
  • Scheduled full recovery and legacy database backups: no more than 90 days unless a documented hold pauses deletion; content-only publishing restore points: no more than 10 per page and up to 12 months; separately authorised pre-change checkpoints follow their recorded expiry unless the same documented hold pauses deletion

We regularly delete or anonymise information that is no longer needed. A refund, dispute, safeguarding concern, legal claim or statutory record-keeping duty may justify a longer period. If a recovery backup is restored, the retention process is run again before normal operation; deleted information may otherwise remain in a protected backup only until that backup expires.

Website Use and Cookies

Our website uses essential session cookies for administrator and member sign-in and first-party, aggregate page-view information to understand use of the site. We do not use that page-view record for cross-site advertising or profiling.

You can control cookies through your browser settings.

Where non-essential cookies are used, we will seek your consent where required.

Keeping Your Information Secure

We take reasonable steps to protect personal data from unauthorised access, loss, misuse, or disclosure. However, no method of electronic transmission or storage can be guaranteed to be completely secure.

Your Rights

Under data protection law, you may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your information in certain circumstances
  • Object to certain uses of your information
  • Withdraw consent where we rely on consent
  • Request restriction of processing in certain circumstances

To exercise any of these rights, please contact us using the details above.

Complaints

If you are unhappy with how we handle your personal information, please contact us first so that we can try to resolve your concerns.

You also have the right to complain to the Information Commissioner's Office (ICO):

Changes to This Privacy Notice

We may update this privacy notice from time to time. Any significant changes will be published on our website.

Last updated: September 2026

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